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Corporate Policy
Policy No. 08-01-07 Effective Date: Oct 5 2020 12:00AM

SECTION: MUNICIPAL GOVERNMENT
DEPARTMENT/DIVISION City Manager's Office  / Office of the City Clerk
SUBJECT: OPEN DATA PORTAL

POLICY STATEMENT:

It is the policy of The Corporation of the City of Thunder Bay (the “City”) to embody a culture of Open Government when considering the release of data owned by the City to the Open Data Portal in support of an open, accountable, and transparent government.

PURPOSE:

The purpose of the Open Data Portal Policy is to establish a framework for making City data open and available to citizens, organizations, and businesses by minimizing barriers so that they can benefit from the information and add value to it.

CONDITIONS

         1.         The City will:

  • Maintain an open data licence and other relative information on the Open Data Portal.

  • Maintain an online Open Data Portal with a listing of all Open Data available and links to download each dataset.

  • Proactively make Data available to the public on the Open Data Portal.

  • Where available, include Metadata for each Dataset with information such as how the data was collected, when the data was last updated, and the expected update frequency of the dataset.

  • Engage in dialogue with the community regarding data needs and requests.

  • Prioritize and evaluate requests for Open Data from citizens in accordance with City policies and priorities and based on the readiness and suitability of the Datasets for public release.

    2.         The City is required to comply with the law regarding the disclosure of private, confidential, or proprietary data including the Municipal Freedom of Information and Protection of Privacy Act and the Personal Health Information Protection Act, 2004.The City may also have contractual or other obligations, all of which may limit the data which can be published on the Open Data Portal. The City will not publish information which would contravene any of these obligations, but may modify a dataset to remove private, confidential, or proprietary data when the City considers publication of the Dataset to be in the public interest.

    3.         Guiding Principles

    The City has established the following guiding principles to inform what data should be made available to the public and how it should be made available:

    Complete: Datasets will be provided in their entirety, unless legal or other concerns restrict the release of certain information.

    Primacy: Data will be provided as it was collected at the source, not in aggregate or modified forms.

    Timely: Whenever feasible, Datasets will be made available in a timely fashion to preserve the value of the data.

    Accessible: Datasets will be as accessible as possible, with accessibility defined as the ease with which information can be obtained, and with as few access barriers as possible.

    Machine-readable: Datasets will be provided in Machine-readable formats and in structures that allow automated processing in order to maximize potential access or re-use of the data, unless otherwise not feasible.

    Non-discriminatory: Access to datasets is available to anyone who can access the portal.

    Non-proprietary: Datasets will be available in formats over which no entity has exclusive control, to avoid unnecessary restrictions over who can use the data and how it can be used.

    Open Data Licence: An Open Data Licence will be provided where Datasets are not subject to any copyright, patent, trademark, official mark, or trade secret regulations.

    Long term preservation: Datasets will be available at a stable location indefinitely and archiving where applicable and available.

    Free: Datasets will be provided free of charge.

    Respectful: Datasets will respect the privacy of individuals whose information is reflected in the City’s Datasets.

    4.         Roles and Responsibilities

    The Administrative Open Data Committee, which is comprised of representatives from each of the City departments, provides leadership and oversight to the development, growth and ongoing maintenance of the Open Data Portal.

    The Committee will:

    Engage in dialogue with the public and dataset requestors as needed to get additional information and provide status about requests submitted through the open data request form on the City of Thunder Bay Website.

    Work with the appropriate staff from each department to document, prioritize and evaluate requests for Open Data in accordance with City policies and priorities and based on the readiness and suitability of the datasets for public release. 

    Departments will:

    Prepare and release the data to the Open Data Portal upon approval by the Committee.

    Provide updates or Dataset revisions as they are created.

     

    5.         Glossary of Terms

         “Data” is individual facts, statistics, or information.

         “Dataset” is a collection of data stored in a machine-readable format.

         “Machine-readable” is a format which can be understood by a computer or other device and used for automated processing, such          as Microsoft Excel files.

         “Metadata” is information about the data, such as date of collection

         “Open Data” is data that can be freely used, reused, and distributed, which is available for anyone to download and use at no               cost.

         “Open Data Portal” is a single point of access available online where all of the open data can be accessed.

         “Open Government” is a means to promote transparency, accountability and accessibility of good governance and fosters a               culture of collaboration and improved service to the public.

 

SCOPE

This policy applies to all City departments and divisions.

REFERENCE:

Report R 64/2020 (Corporate Information and Technology) - Open Data Portal

Municipal Act, 2001, S.O. 2001, c. 25

Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56 

Personal Health Information Protection Act, 2004, S.O. 2004, c. 3 

City of Thunder Bay Open Data Licence

2019 – 2022 Corporate Strategic Plan


Approved By:

City Council

Date:

Oct 5 2020 12:00AM

Replacing/Amending:

Originating Department:

City Manager's Office

Contact:

Office of the City Clerk

Departmental Procedures Manual:

Affected Departments:

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